Classic and Historic Registration 2022

Information to all members participating in the Historic Vehicle Scheme Registration –

We have had numerous articles on this subject in either our Club’s Torque of the Town Journal or in this News page on the Web site.  The fact that there are more than 30% of the member’s cars are historically registered, it is important that we can keep you updated on benefits and processes to achieve Historic or Classic Registration.

Your club has been undertaking some important changes on how we manage the Club’s membership, events, activities, Web site updates, conditional registration status and providing easier access for members to update their personal information relating to the Club and their vehicle(s).  This involves a new software tool called “Wild Apricot”, which is a complex relational database.

In undertaking this, your Executive are having to review member records in relation to personal contact details, vehicle information, membership information (e.g. membership history to acknowledge those 5, 10, 15 and more, year milestones of continuous membership) to ensure it is current.

The good news in all of this updating and reconciling the membership records, is that we have identified there are around eighty vehicles which appear eligible for Historic Vehicle status and are not.  Of course, this depends on if there is a preparedness to limit the driving as per TfNSW requirements, and possible modifications made to said vehicles, however the savings to members if they were to convert their registrations to Historic would be a total of around $100,000 of unnecessary fees to the State’s coffers together with the hungry CTP Insurers.

In relation to the member’s vehicles which are “conditionally registered”, in particular, those in the Historic Vehicle Scheme (HVS), there are some important changes to the processes.  For several weeks we have been advising through Club Newsletter emails that there is to be an audit on all member’s historic registrations and at the risk of repeating this it is worth noting the following:

a. The reason for the audit is that if the Club endorses a vehicle under the Transport for NSW (TfNSW) compliance terms, the Club also has a responsibility for permitting that HVS registration.

b.  If the said vehicle is not eligible because it fails TfNSW compliance:

i.  the vehicle can be deemed unregistered, (requires member (registered owner) to have it towed and fixed

ii.  should there be an accident and the vehicle is not what the insurer thought the vehicle was defined as, it leaves your insurance null and void

iii. You do not have third Party Insurance and would be up for any litigation as a personal expense

iv.  The Club can lose its approved Club Status with TfNSW, which permits us to endorse your historic vehicle. This would effect more than 400 vehicles which are endorsed by your Club and at worst, could render all HVS vehicles in our club to have to be re-registered, not before joining another Club.

As a note, when the Club endorses and stamps your Historic Vehicle Declaration it is signing for this clause:

4  Vehicle eligibility (to be completed by the club's Responsible Person)
.  I certify that this vehicle meets the eligibility requirements of the Historic vehicle Scheme
.  The registered operator is a financial member of the Club

So, what is the problem here?  Some vehicles endorsed under the HVS scheme do not comply.  If you have your Classic BMW, and modified it with (say) a non-standard ECU, or fitted a new exhaust system but without a catalytic converter, then it won’t comply, unless there is an official TfNSW Inspection and certificate giving it the tick of approval (emission test compliance).  Even a big brake fitment does not comply.

How is this Audit going to operate?  We have already instituted some documentation changes and the basic changes are:

For an existing HVS Registered vehicle:

a.  The Club requires the member to provide a signed and witnessed Statutory Declaration, declaring that the vehicle (with all of its details not dissimilar to what is on the Certificate of Conditional Registration) complies with TfNSW requirements. A reminder here, that this is a legally binding document and the responsibility for the vehicle’s compliance is that of the declarant.  This information shall be archived.

b.  Furnish to the Club a copy (scanned and emailed) of the current Certificate of Conditional Registration. This information shall be archived.

c.  Ensure that your membership to the Club is financial to or beyond the period of registration for the vehicle. This might mean you will need to renew your membership for another year even though you are currently a financial member.  For the sake of clarity, if your membership expires in October 2022, and your HVS vehicle’s registration is to be renewed in December 2022, the renewal of your membership for just 12 months will not be sufficient to cover the registration duration.  You will need to renew for two years.  Where there are members who do not have sufficient overlap in their membership it will be up to them to renew for the additional period.  The implications if you do not have the overlap in membership is detailed in items I, ii, iii and iv above should there be something untoward happen in your car during the membership lapse period.

Refer to:  Download  the Flow Chart: Historic NEW Car Rego R1.9 200822 CFFC.PDF

 

For new registrations under the Historic Vehicle Scheme:

  1. The Club requires some basic current photographs of the vehicle (3/4 view front and rear and both sides, interior, engine bay, suspension, wheels, brakes, and manufacturers compliance plate)
  2. The member (registered owner) will need to be financial for the period of the registration period, at a minimum.
  3. The Club requires the member to provide a signed and witnessed Statutory Declaration, declaring that the vehicle (with all of its details not dissimilar to what is on the Certificate of Conditional Registration) complies with TfNSW requirements. A reminder here, that this is a legally binding document and the responsibility for the vehicle’s compliance is that of the declarant.  This information shall be archived.
  4. TfNSW documents to be completed and submitted to the Club (Application for Conditional Registration (Form: 45070939) and Historic Vehicle Declaration (Form: 45070967)
  5. Get a current Pink Slip

Refer to:  Download  the Flow Chart Historic Car Rego Renewal R1.9 200822 CFFC.PDF

 

What if you know your vehicle is modified and there is a question mark on its legality? 

It is recommended that you take the time to digest the examples provided in VSI-6 to satisfy yourself whether your vehicle does indeed comply.  If in doubt on interpretation I would check with your mechanic, knowing they are also the ones who are signing off on the Pink Slip.

Refer to:  Download   vsi-06-light-vehicle-modifications.PDF (RMS form 13.464)

If you have now managed to admit your vehicle does NOT comply what are your options? 

  1. Restore the non-compliant modification to standard or one which does comply.
  2. Take a visit to the TfNSW and have them inspect the vehicle and approve (or not)
  3. Take the time and spend the money on having the vehicle “Engineered” and obtain a Vehicle Safety Certificate of Compliance (VSCC). This is something that is performed by a TfNSW Licensed Certifier.  Yes it will cost money however consider the offset with the pittance it costs to re-register your vehicle (saves more than $1,000 every year) and the VSCC adds value to the vehicle, because it is then considered legal.  If you have gone down this path, you then qualify legally to register the vehicle under the Classic Vehicle Scheme (CVS).

For new registrations which may fall under the HVS or CVS registration, best to purchase the vehicle Unregistered, as HVS and CVS voids you the expense of Stamp Duty, regardless of its value.  This would also offset the cost of a VSCC for CVS status.

Refer to:  Download   vsccs-bulletin-01-licensed-certifiers.PDF

In the short term you will receive a notification via email to furnish information relating to your Historic vehicle.  We look forward to your quick and accurate response to assist the Club to better manage your membership and asset information and give you the peace of mind when you get stopped by the NSW Police you can be comfortable knowing your vehicle is legal, and if you do have an accident, you should be covered by insurance.  The end result is in your hands.

Download   Historic Vehicle NEW Registration and Renewal of Registration BMW-Cross-Functional Flowchart 

Download    Audit Notification

Download      HVS Audit Process Flow Chart

Download   The HVS Stat. Dec. 2022   Please read and understand this document.  It is required.  

Download     Member Info


We have had numerous articles on this subject in either our Club’s Torque of the Town Journal or in this News page on the Web site.  The fact that there are more than 30% of the member’s cars are historically registered, it is important that we can keep you updated on benefits and processes to achieve Historic or Classic Registration.

If your car is older than 30 years, (manufactured on or before March 1992) and you are a financial member of the BMW NSW Drivers Club, then your vehicle or soon to be purchased vehicle, is probably eligible for either Historic (HVS) or Classic (CVS) vehicle registration. 

How do you take advantage of the significant savings the vehicle registration schemes provide?  If the vehicle is a BMW and you are prepared to restrict use of your vehicle to 60 days per annum Transport for NSW (TfNSW) will accept the registration as Historic or Classic under one of their special registration schemes.  If the vehicle is not a BMW, then the Club requires that you must be a current financial member and have been a financial member for a minimum of 12 months. For HVS and CVS, registration for both BMW and other marques, Membership must cover the 12-month period of registration of the vehicle to have your vehicle endorsed as either Historic or Classic registered.

There are some restrictions on use of Historic and Classic registered vehicles, the most important is that there is a legal limitation to the number of days which you can use the vehicle, as per the TfNSW’ s HVS or CVS Logbook.  The registered owner is obligated to complete the logbook detailing each day the vehicle is used.

For Classic Vehicles there is a TfNSW document on their web site which shows this:

Initially the TfNSW Web site would have you believe the restrictions are too onerous, however this does need to be read in conjunction with information relating to the Classic Vehicle Logbook, where the limit is simply 60 days.

The information below was published in our Torque of the Town magazine in 2021, and it does illustrate the financial benefit of HVS and or CVS, particularly if you are in the process of purchasing a 30-year+ vehicle.  And let’s face it, Classic BMWs are getting more  valuable in shorter time frames.

As an example, for standard vehicle registration:

With HVS or CVS registration:

Note the major difference in the cost of stamp duty not applying to HVS/CVS new purchases, and the CTP insurance affords a significant cost reduction, which might just help in getting that stamp of approval or permission from someone in the household.

The two schemes which are provided by TfNSW\ for vehicles that are 30 years or older and are still road worthy are Historic Vehicle Scheme (HVS) and Classic Vehicle Scheme (CVS).  In registering the vehicles under either of these two schemes entitles the registered owner to a significant reduction in registration costs (Circa $100 for year 1 and less than $50 per annum thereafter) and this includes the Greenslip insurance.  The with HVS or CVS your vehicle will “sport” special number plates to signify the registration status. 

For some years now, our Club has been able to endorse the HVS registrations, with Gary Winterbottom being the Club’s Historic Registration Registrar, approving the applications for our Club and Randall Lumbewe as the Club’s Classic Registration Registrar.

We have been working on making the applications for either HVS or CVS an easier process to navigate through and have produced functional flow charts to guide members and to ease the pain in dealing with the number of different NSW Government documents, not all of which are updated to be cohesive.

So, what is the difference between the two schemes HVS and CVS and what scheme does your 30 year (or older) vehicle come under?

  1. the vehicle must be 30 years or older and of course roadworthy.
  2. There are limitations on the number of times you are permitted to use the vehicle which is up to 60 times per annum including any Club events for which the vehicle is entered. Use of the vehicle outside of club events should, mainly be for maintenance and I guess to some extent testing.  The vehicle should not be your daily driver per se.
  3. The vehicle can be used in a Club event, but this is now not mandatory.  Of course, the Club organised event might be for a Social Drive or a Cars & Coffee, Supersprint or MotorKhana.
  4. HVS registration assumes the vehicle is substantially standard.  There may be some small modifications where (say) changes to add a distinctive appearance, the wheels or tyres or suspension upgrades (sway bars changes) might leave the vehicle significantly the same. Some approved modifications may require certifying by TfNSW.  Note that photos of the vehicle’s exterior, interior, engine bay, suspension and brakes should be provided to the registrar to confirm the vehicles eligibility for HVS. 
  5. A CVS registered vehicle must be less than 3.5tonnes (3500kg) gross vehicle mass.
  6. CVS allows for your 30-year-old vehicle to be modified.  Safety standards and compliance guidelines set by the TfNSW, and Australian Design Rules will apply. E.g., Modifications such as engine swap which is greater than 20% more displacement than the car’s original family engine capacity, fitting of a supercharger or turbocharger which increases the power output by more than 20%, coil overs, significant changes to the steering system, ECU changes etc. to name just a few.
  7. CVS modifications may require a Vehicle Safety Compliance Certificate (VSCC) from a TfNSW approved VSCC Engineering company. 

For both Schemes, there are TfNSW application forms that are required to be completed, and the Registered owner of the vehicle must be a financial member of a TfNSW approved Car Club for a minimum period of the duration of the Conditional Registration period.  The CVS requires significantly more paperwork and process to satisfy the TfNSW requirements with the possible inclusion of an Engineering VSCC, a Blue Slip and photographs of the vehicle interior, exterior and engine bay and any significant suspension changes.

To assist you in determining the scheme which will apply to your vehicle, a list of examples are provided in this important document, and you may find your vehicle is registered under the wrong scheme:

 http://www.rms.nsw.gov.au/documents/roads/safety-rules/standards/vsi-06-light-vehicle-modifications.pdf

https://www.nsw.gov.au/sites/default/files/2021-02/RMS-Guideline-for-alternative-wheels-and-tyres-Vehicle-Standards-Information-No-9-November-2003.pdf

If you wade through the examples provided in VSI-6, it will help you determine if you need an Engineering VSCC, or it may simply require you to present your vehicle to the TfNSW for inspection and for them to certify.

You should contact Transport for NSW Technical Enquiries at:

Post:               PO Box 1120, Parramatta NSW 2124 E

Email:              

Telephone:     1300 137 302

Where a VSCC is required, the link below will provide a list of TfNSW approved engineers. The crunch here is that the VSCC will cost up to $2500. (this is offset if it is a “new” classic vehicle yet to be registered with the cost reduction in stamp duty).   Keep in mind that having a VSCC will have and add value to your classic vehicle.

https://www.rms.nsw.gov.au/business-industry/examiners/vsccs/map/index.html

In the past some vehicles that have been approved under the HVS and may not be compliant to the HVS and it is going to be up to the Club member / registered owner to review the requirements under CVS, accept responsibility for the registration status of their vehicle(s) and make changes if necessary.   As registrars for the vehicle registration schemes, our correct endorsement of the vehicle as historic or classic is paramount to our club’s ability to continue to participate in the TfNSW registration schemes

Should members wish to review the RMS CVS documents here are additional links to follow:

 

Historic registration:

HVS is a relatively straight forward process, but I encourage you to follow the information and Download  Historic Vehicle Registration flowchart and follow the process.   

https://roads-waterways.transport.nsw.gov.au/documents/about/forms/45070967-historic-vehicle-declaration.pdf

https://www.nsw.gov.au/sites/default/files/2021-02/rms-form-45070939-conditional-reg.pdf

 

Classic Registration:

CVS requires a little more paperwork, but again for new registrations refer to this flow chart:

Download  Classic Vehicle New registration flowchart – this process needs to be followed.

Download  Classic Vehicle Registration Renewal flowchart – which is subtly different to New registration process.

TfNSW forms to complete:

https://roads-waterways.transport.nsw.gov.au/documents/about/forms/45072029-classic-vehicle-declaration.pdf  and

https://www.nsw.gov.au/sites/default/files/2021-02/rms-form-45070939-conditional-reg.pdf

There is a process that needs to be followed and it is shown in a flow chart format.  Follow the process by starting at the top left and work your way through it.

We look forward to being able to assist and make the Historic and or Classic Vehicle Schemes work for our members. as painless as possible

Note:  To members sending documentation to the Registrars, please only use Express Post otherwise the documents will invariably be delayed.  Yes, it does cost more to send but considering you are about to save so much, it is worth it.  Also contact the registrars via email to obtain the most appropriate mailing address to which you will be sending your documentation and this will minimise the time it takes to process the documentation at our end. (Email either for historic registration or for Classic Registration)

Summary:

New HVS:

It is really very simple if you can satisfy the criteria set down by TfNSW.  However, assuming the basic criteria that your car is 30 years old or more (since the date of manufacture) and it is a BMW, below is a summary of the flow chart.

  1. You will need to satisfy the Club’s membership requirements and you should understand these requirements as detailed in the Clubs Constitution (found elsewhere on our web site)
  2. Complete a TfNSW Historic Vehicle Declaration form (Form 45070967)
  3. Complete a TfNSW Application for Conditional registration form (form 45070939)
  4. Have a Pink Slip (less then 42 days old from registration application to the TfNSW)
  5. Have a purchase receipt for the vehicle showing:

HVS5a

Car Details

HVS5b

Seller Details

I

Rego Number (if unregistered, show as “Unregistered”)

i

Full Name

Ii

Make

ii

Full Address

Iii

Model

iii

Contact Number

Iv

Colour

HVS5c

Purchaser Details

V

Year of Manufacture

i

Full Name

Vi

VIN

ii

Full Address

Vii

Odometer

iii

Contact Number

HVS5d

Declaration of the amount that the vehicle was purchased for (you can be honest here as there is NO Stamp Duty applicable for an unregistered historic vehicle)

HVS5e

Signatures:   Signed and dated by both Purchaser AND Seller

  1. Photographs of the vehicle’s exterior (all sides) and ¾ view, interior, engine bay, brakes, suspension, wheels, tyres and manufacturers compliance plate.
  2. Details of any modifications which are compliant (Ref VSI-6)
  3. Vehicle Import Approval (if applicable)
  4. Completed, signed and witnessed Statutory Declaration form declaring compliance ot TfNSW requirements for HVS.
  5. Note: You do NOT require a Green Slip
  6. All of this information should be sent by Express Post mail along with an Express Post self-addressed envelope (for return mail) to the Club’s HVS Registrar, Gary Winterbottom (). Please email Gary for a physical postal address detail. Do not send to the Club’s PO box address unless you have time to burn waiting for the response.

Renewal of HVS registration is relatively simple where:

  1. You will need to be a financial member of the Club (the Club’s Constitution requirement) to cover the full period of registration of the vehicle.
  2. Complete a TfNSW Historic Vehicle Declaration form (Form 45070967)
  3. Complete a TfNSW Application for Conditional Registration (Form 45070939)
  4. Have a Pink Slip (less than 42 days old from registration application to the TfNSW)
  5. Provide recent photographs of the vehicle’s exterior (all sides) interior, engine bay.
  6. Provide details of any new modifications

The documentation is to be endorsed by the Club’s HVS Registrar so long as it and your membership status both pass the eligibility tests. 

New CVS Registration:

  1. You will need to satisfy the Club’s membership requirements and you should understand these requirements as detailed in the Clubs Constitution (found elsewhere on our web site)
  2. Complete a TfNSW Classic Vehicle Declaration form (Form 45072029)
  3. Complete a TfNSW Application for Conditional registration form (form 45070939)
  4. Have a Blue Slip (less than 42 days old from registration application to the TfNSW)
  5. Have a purchase receipt for the vehicle showing:

CVS5a

Car Details

CVS5b

Seller Details

I

Rego Number (if unregistered, show as “Unregistered”)

i

Full Name

Ii

Make

ii

Full Address

Iii

Model

iii

Contact Number

Iv

Colour

CVS5c

Purchaser Details

V

Year of Manufacture

i

Full Name

Vi

VIN

ii

Full Address

Vii

Odometer

iii

Contact Number

CVS5d

Declaration of the amount that the vehicle was purchased for (you can be honest here as there is NO Stamp Duty applicable for an unregistered Classic vehicle)

CVS5e

Signatures:   Signed and dated by both Purchaser AND Seller

 

  1. Vehicle Safety Certificate of Compliance (VSCC) if applicable or TfNSW Certification.
  2. Photographs of the vehicle’s exterior (all sides) and ¾ view, interior, engine bay, brakes, suspension, wheels, tyres and manufacturers compliance plate.
  3. Details of any modifications.
  4. Vehicle Import Approval (if applicable)

Note: You do NOT require a Green Slip

All this information (except only send a copy of the blue slip) should be forwarded by Post to the Club’s CVS Registrar, Randall Lumbewe, email: .  You should contact the Secretary prior to posting, to obtain the most appropriate postal address.

Renewal of CVS registration is relatively simple where:

  1. You will need to be a financial member of the BMW NSW Drivers Club whilst ever the Club has endorsed you and your vehicle as eligible for CVS (Refer to the Club’s Constitution requirement)
  2. Completed, signed and witnessed Statutory Declaration form declaring compliance to TfNSW requirements for CVS as per original VSCC
  3. Complete a TfNSW Classic Vehicle Declaration form (Form 45072029)
  4. Complete a TfNSW Application for Conditional Registration (Form 45070939)
  5. Have a Pink Slip (less than 42 days old from registration application to the TfNSW)
  6. Provide details of any new modifications

Again, this documentation is to be endorsed by the BMW Drivers Club NSW CVS Registrar and Council of Motor Clubs Inc. (CMC) with the proviso that your membership and vehicle both pass the eligibility tests.