Protocols for Driving in Convoy

On drive days the Club and its Members are on show to the public and our behaviour on the road will reflect on the Club and the BMW movement. All vehicles in convoy should comply with the laws of the road, in particular speed limits, and display respect and courtesy to other road users and pedestrians.


Getting there


You should aim to arrive at the nominated meeting point in plenty of time to leave by the advertised departure time. It is always better to be too early and therefore have more time to meet other participants and chat before the driver briefing. Ensure you have sufficient fuel to complete the route so that you do not inconvenience others by having to fill up en-route. Please ensure you have used the bathroom before departing in the convoy, as it can be up to 2 hours to the next rest stop.


UHF CB Radios


All attendees on drive days will be issued with a club UHF CB radio if they do not already have one, which are essential for communicating with the leader. Participants must remain in Radio contact with the convoy at all times, as important road safety information is relayed from the lead car in real-time. If a member of the convoy has a difficulty or car trouble, they should inform the convoy leader or tail-end charlie via UHF as soon as possible. Vehicles should only stop in case of emergency, and alert the leader or tail-end charlie as soon as possible.


Road Safety


Participants should drive with headlights on low beam and remain observant of the Club vehicle in front and behind to ensure that the convoy remains in formation and no one gets lost or separated from the convoy. The leader should maintain a sensible pace for the group, and each driver should maintain a reasonable distance behind the vehicle in front, but do not tailgate. If you wish to drive at the pace of the lead car, please stay close to the front of the convoy. If you wish to take a more leisurely pace through the corners, chose a place towards the end of the group, but remember to try to keep up with the convoy and catch up where safe to do so.


Do not overtake other members of the convoy unless they request you to pass them on the UHF. Overtake other vehicles on the road only when it is legal and safe to do so. If a member of the public wants to overtake you, please let them – don’t close the gap to the vehicle in front and force the overtaking car into a dangerous manoeuvre.


If the leader decides to overtake a member of the public driving more slowly than the convoy, please try to safely overtake and rejoin the convoy as quickly and as safely as possible. Remember to only overtake where safe to do so. This is especially important when overtaking cyclists, as the current NSW legislation requires a minimum clearence distance of 1 metre.



Convoy Etiquette


If you have taken a stretch of road at a faster pace than the vehicle behind you, slow down on the next straight and allow them to catch up again. Form your own assessment of road hazards and conditions – just because the vehicle in front has passed through does not mean you can as different cars handle differently, have different tyres and other gear. Reduce your speed if road conditions or the weather warrant it. It is less important to lose the convoy than to have an accident.


When travelling through built-up or congested areas, particularly with traffic lights, form the convoy in two lanes wherever practicable without impeding other traffic. This will allow the convoy to get through the set of lights without being split up.


Whenever the convoy stops, if at all feasible, make sure you pull completely off the road. When the convoy passes through a congested area, it should try to stop as soon as practicably possible to regroup before any turns are made. The navigator in the lead vehicle should call out turns on the CB radio. Use your indicators in plenty of time to guide other members of the convoy, as well as inform other road users. When making turns make sure that the vehicle behind you makes the turn and please inform the leader if the vehicle behind you or your own vehicle becomes separated from the convoy.




If you are unhappy about any aspects of the event then let the organisers know, but please do so in a positive way. If you are unhappy with somebody else’s driving, particularly if they are not adhering the spirit of these protocols, please inform one of the organisers in private. Lastly, please don’t expect perfection as we have to strike a balance of pace that suits all attendees and we are all on the drive to enjoy the day.