Renewal of HVS registration

The renewal of your HVS Registration is simple unless you have undertaken some alterations/modifications since previous Historic registration or Historic registration renewal.  In which case it may be necessary to change to the Classic Vehicle Scheme of registration.

The process is as follows:  (You can download this process flow chart so you can understand the whole process).

HVS Renewal - Process Flow Chart

Visio-Historic Car Rego Renew R4.0 130723 CFFC.pdf

Assuming NO modifications have been performed since the previous renewal of historic registration, please follow these steps for WHAT TO DO:

1. DOWNLOAD and complete the Check List Historic Renewal Rego Check Lists 230830-3.xls (check off the detailed steps as you proceed):  
2. Check your financial membership status.  You MUST be financial for the entire period of registration of the vehicle.  You can do this online and renew as necessary.
3. DOWNLOAD the BMW Club Statutory Declaration BMWDCNSW HVS Stat Dec Final 2023.1.pdf , complete it and have it formally witnessed (by Justice of the Peace, Doctor, Pharmacist, Teacher, Police officer etc).  Note: this is an annual requirement.
4. DOWNLOAD and complete the Historic Vehicle Declaration ELECTRONICALLY. https://roads-waterways.transport.nsw.gov.au/documents/about/forms/45070967-historic-vehicle-declaration.pdf  Once the HVD is completed either SAVE the file as a PDF file OR “Print to PDF” (it will be a Print Option on your PC), you should be prompted to save the PDF file. This Electronically completed form is considered by Service NSW as an original which the Club’s Registrar can print off (as an ORIGINAL) for signature and stamping.  
5. Obtain your vehicle’s Pink Slip from an authorised Inspection station (handwritten version only) – Scan the document to ensure the Inspection Report Number and the date is completely visible; into the PDF format.
6. Vehicle Registration Certificate – Scan this document to a PDF file.
7. Recent date stamped medium to high resolution Photos of vehicle as per the check list.  These should be in JPEG or similar, format files. If you are unable to date stamp, include something which dates the photos e.g., Torque of the Town cover)
8. Make the payment for Express Postage of $15 for the return of your Historic Vehicle Declaration.  

Please reference your payment to your family name and member number.

WHAT TO EMAIL to the Club's Registrar using email address:  historic@bmwclubnsw.asn.au

Email the following: 

1. Completed Check List (in Excel format)
2. BMW Club Statutory Declaration (this is an annual requirement) in PDF format.  Check the document prior to attaching to ensure the data entered is retained in the document
3. Completed Historic Vehicle Declaration in PDF format
4. Scanned copy of the Pink Slip in PDF format
5. Scanned copy of the current Vehicle Registration Certificate in PDF format
6. Recent date stamped medium to high resolution Photos of vehicle – in JPEG format as attachments.
7. Remittance advice for payment of either membership renewal and/or payment for postage

Notes:

• 1.      If you are having difficulty in generating a PDF format file for any of your documents, please refer to Frequently Asked Questions (FAQs) within the Conditional Rego page of the website where there is an easy way to do it using your mobile device.
• 2.      Only send documents in PDF format
• 3.      Only send Photos in JPEG format. If the files total more than say 20MB, please send using a couple of emails.
• 4.      Once the relevant documentation is reviewed the Registrar shall advise if the vehicle is eligible for HVS your Historic Vehicle Declaration shall be stamped and signed by the Registrar and Express posted to your address as per the Registration Certificate. 
• 5.      You will be advised of the Express Post Tracking number via email.
• 6.      If you follow the instructions provided, the work for the Registrar can take as little as 20 minutes and you can have your signed document next day depending on Express Mail and the time of day the emails are received and read by your Registrar, otherwise you can be assured of delays in getting through the process.