Under the Club’s Constitution and regulatory obligations as an Incorporated Club, the Club must conduct an Annual General Meeting (AGM) each and every year.
December 7 is the 2022 AGM, and this year it is to be generously hosted by Col Crawford BMW at Brookvale.
Col Crawford BMW
489 Pittwater Road, Brookvale, NSW 2100
As you are aware for those members who have participated in Social events, Motorsport (Supersprint, Driver Training and Motorkhana) events, they are organised and run by volunteers, mainly by those in the Club’s Committee along with a host of members who have kindly volunteered their time to assist the Club.
The AGM is the opportunity for members to show their hands to assist the Club more formally by being part of the Club’s Committee. The Committee consists of twelve members, five of whom are considered Executive members and the remaining seven members are part of the General Committee.
From the Club’s constitution:
“The duty of each Committee member to carry out their functions for the benefit, so far as practicable, of the Club and with due care and diligence. A matter or thing done or omitted to be done by a Committee member does not, if the matter or thing was done or omitted to be done in good faith for the purpose of exercising the Committee member’s functions under the Act, subject the Committee member so acting personally to any action, liability, claim or demand.”
If you have the time, energy and ability to be part of the committee, now is your opportunity to put your hand up and make our Club more successful by nominating as a Committee member. We need organised and energetic BMW enthusiasts who love to see the smiles on members faces when we conduct an event, be it a social event or a motorsport event. From Dawn Drives to Weekend jaunts to some of New South Wales beautiful regional areas, challenging Supersprints pitted against each other or BMW Drivers Club Melbourne, driving Pheasant Wood circuit or Bathurst, all part of the fun being part of our Club.
Executive Positions are:
- President – Driving the direction of the Club (we already have one nomination)
- Vice President – assisting the President with ideas and organizational and management skills
- Treasurer – ensuring our financial position is solid and compliant (we already have one nomination)
- Secretary –administration secretarial duties for meetings and other odd jobs (one nomination already)
- Motorsport Director – all things motorsport liaising with ARDC,
General Committee positions:
- Social Director - we have one nomination
- Membership Secretary – we have one nomination
- IT and Web
- Torque of the Town Editor
- Dealer Liaison
- Delegate to BMW Clubs Australia
The committee meets every 3rd Wednesday of the month to discuss the operations and administration of the Club. The meetings of recent have been conducted by Microsoft Teams (virtual) however from time to time it is nice to have the face to face meetings.
We are also looking for other volunteers on a less formal basis – so any expression of interest of a member’s time is appreciated. (Of course we do not need to have this formalised at an AGM)
So please come along, get yourself involved in your Club.
You should review the Invitation to the AGM and the Member’s Agenda. It is best to be able to have your say in person, so please try to come along to the AGM.
Included in this email are two other documents, the Nomination Form for putting yourself forward for a committee position should you wish to contribute, and if you are not able to attend on December 7, a Proxy form, where you can nominate an existing committee member to be your proxy and have your vote counted or to transfer your vote to another member.
You can email your nomination form and or Proxy Form to email@example.com PRIOR TO MIDDAY DECEMBER 7, 2022.
We look forward to your participation in the Club and at the Annual General Meeting.
Download your invitation to the AGM
Download AGM Agenda
Download Committee Position Nomination form
Download Proxy voting form
Download AGM Special resolution.